Healthcare Professional Event Attendance

Terms and Conditions

Effective: 18 November 2019

These terms and conditions (“Terms”) are addressed to healthcare professionals who attend a Novartis event, or a Novartis sponsored event (an “Event”) as an attendee. By attending an Event, you are agreeing to be bound by these Terms.

If you do not agree to these Terms, you must not attend an Event.

For the purposes of these Terms, “Novartis”, “we” or “us” refers to Novartis Pharmaceuticals UK Limited, which is registered at 2nd Floor, WestWorks Building, White City Place, 195 Wood Lane, London W12 7FQ. 

Your attendance at an Event is subject to any conflicts of interest and/or disclosure rules, regulations, codes, policies and any other restrictions which may be applicable to you. It is your responsibility to notify Novartis of any restrictions which may affect your attendance at an Event. Novartis’ invitation is extended on the understanding that neither party has any expectation whatsoever regarding the supply, administration, recommendation, buying or selling of any Novartis medicine or service.

Personal Data

We will process information about you which constitutes “personal data” such as your general identification information (e.g. name, first name, last name, gender, email and/or postal address, fixed and/or mobile number) for the purpose of facilitating your attendance at an Event.

In addition, we may be required to process your personal data for other purposes, as described in our General Privacy Notice for Business Partners below. For example, we may be required to process your personal data to comply with our legal or regulatory obligations, such as complying with pharmacovigilance laws or disclosing transfers of value publicly (where you have provided us with your consent).

During the Event, we may film and take photographs of the audience. If you do not wish to be filmed or photographed as part of the audience, please inform your Novartis spokesperson before the event. Where appropriate, we will ask for your permission to use videos or photos that focus on you as an individual.

Your personal data will be processed in accordance with applicable laws and our General Privacy Notice for Business Partners.

Travel and Expenses

Expenses must be claimed using an Expenses Claim Form provided by Novartis, together with valid receipts evidencing the expenses.  We will only reimburse reasonable expenses incurred in accordance with our Travel and Expense Guidance.

We will pay valid expense claims within sixty (60) days of receipt of an Expenses Claim Form and accompanying receipts.